It is possible to run an entire race using just one or two smartphones. However, when having an official race, there are endless advanced settings to make your race fit exactly to your needs. Learn all about the possibilities in this CloudTimer Dashboard Tutorial. Learn how to add participants using a CSV file, add splits, penalty formats, classes, categories and more. Change the format of your race by adding multiple runs or multiple rounds etcetera.
You will not only be able to manage your race from the dashboard, you can also manage the team of volunteers and provide permissions for each of the tasks they have to perform. All of the complexity and advanced settings are done before the race, operating the app is still as easy as sending a text message.
Last but not least: the dashboard is where you will be able to print or export the results, for those who prefer paper.
| Log in
Open the dashboard and log in or create an account.
Racegorilla dashboard sign-in
| Create account
You can create an account by filling in all required fields
The first page of the dashboard shows a list of the competitions you created as an organiser or joined as a timekeeper or judge. The is some basic information about these races.
In the upper right corner there are buttons to change the language and to change your account details.
You can create a new race as an admin when clicking on the + button in the lower right corner of the screen.
| Create race
Creating a race is easy. just fill in the name and date etc. There are several sports and formats pre-defined. This is to make it easier for you to start your race, but any setting can be adjusted later on.
After creating a race, you'll receive an email. This email contains a link to the automatically created live race result web page.
| Competition Settings
| Default setting of a race After creating a race or when selecting a previously created race, you can open this race to manage the settings and results.
The left part of your screen shows the race menu, divided into 3 sections: Warm-up, Run and Cool down. These 3 sections represent the organisations phases of your event.
In the warm up part, you can set everything needed prior to your competition. Normally the defaults were set correct when creating this competition, but if not things can be adjusted here.br>The start can either be a mass start or a individual time trial start (single).
When selecting mass start, an entire race (start group or category) will be started at once. In a time trial race each athlete is started individual.
Of course the finish is always an individual process. There is no physical limit to the number of athletes started at once, but as timing is a manual process when using CloudTimer the size of the start groups is depending on the density at the finish line and the practice of the finishers.
| Create race structure
Adding rounds and locations is probably the most complex part of setting up a race. However, most of the races have a very simple format of a start and finish.
A competition can consist of multiple rounds. for example Heats, semi final and finals. In the lower right corner you'll find a +button to add an extra round.
Within each round, The number of runs, splits and judge sections can be set. Click on the pencil in the green bar to adjust your round settings.
| Edit Round Settings
Each race has a start and a finish by default.
The name of the round can be set here, as well as the number of runs, the start type (mass or single) and the score format (when applicable).
Extra sections can be added, using the small gray + button in the upper right part of the sections field.
A section can ether be a split time or a judge section. Choose what is applicable for your situation.
Each section can be named according to your situation, This will help your crew to select the right section. For example renaming to 5k-Split is better than the default split 1.
When a (judge) section is chosen, the score format for your sport is applicable and the number of gates can be set per section.
| Start Groups
The start groups define the main categories in your competition. In most pre set race formats Men and Women are default. When you have got a mass start race, the entire start group will be started at once.
When multiple starts are needed, for example Men 5K, Men 10K, kids run, they have to be set here.
[This option is not yet available Contact us to add extra start groups]
The races section, represent all starts per start group in each run and each round. So if you have got two groups (Men and Women), they do two rounds of two runs, 8 races will be created:
No need to say that the options of creating endless races are enormous, so be aware of being too complicated to be handled by your organising crew.
One of the great things of the CloudTimer platform is the possibility to manage your staff, crew or volunteers. You can grant them permissions for certain tasks and locations. This is a great feature, as it enables you to add and remove people to your organisation prior to your race. They will receive an email notification to inform them about their task.
The most important part of your race is adding the correct start list. At this moment it is important to set up your list of competitors as good as possible prior to uploading them to your race using the CSV uploader. There are options to individually add and remove athletes and team, but the options to manage the start list are limited.
Uploading a start list has to be done according to a strict .CSV format. The category names have to be exactly the same as set in the start groups.
| Add participants
It is possible to add or edit participants. This is possible prior to the race or after the athlete completed the race. (not during the race). Note that the bib number is just an extra attribute to the athlete. Changing the bib number will change the starting order of the athletes.
| Add team
When a race is run in teams, they can managed here.
| Time and score control
During a race, the times and scores can be viewed and edited in this section of the dashboard. This section is typically operated by the score control, the chief judge or the jury to check the times and the progress of the race.
| Edit Times and scores
When needed scores and times can be changed. Of course this should be done wisely and only und strict supervision of the jury. It is possible to reset the times and scores of an athlete (round arrow to the right of the edit button), this has to be done in case of a re-run situation. (use only after jury decision, old times will be lost)
| Edit status
The status of an athlete can be changed in this section, again this has to be done only after jury decision, but no data will be lost. The changes are reversible, so no times will be lost by disqualifying an athlete.
| Print and export results
If you really want you can still use paper results and even export times to a CSV file. Make sure to select the correct runs, categories etc. The small gray block icon enables you to set the relevant columns.